ActionAid Ghana (AAG) Recruitment 2021 Is Open

Applications are invited from interested and suitably qualified candidates for ActionAid Ghana (AAG) Recruitment 2021.

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ActionAid is a global justice Federation working to achieve social justice, gender equality and poverty eradication. Throughout the world, ActionAid works to strengthen the capacity and active agency of people living in poverty and exclusion, especially women, to assert their rights. In Ghana, we work directly with communities, with people’s organisations, women’s movements, groups and networks, social movements and other allies to overcome the structural causes and consequences of poverty and injustice. We work in 11 of Ghana’s regions in the Upper East, Upper West, Northern, Savannah, North East, Oti, Volta, Bono, Ahafo, Bono East and the Greater Accra regions.

We are recruiting to fill the following positions below:

Job Vacancy For Programme Support Officer

ActionAid (AA) is a global movement of people working together to further human rights for all and end poverty.

ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self-motivated individuals to fill the following position: Programme Support Office

Job Purpose:

• (State major reason for the position)The position holder is responsible for undertaking book-keeping, administrative and programme support functions to facilitate programme delivery at assigned regional programme.

Key Activities

Transaction Processing and Filing

• Source and receive competitive invoices and other supporting documents,check mathematical accuracy and submit for accountant’s recommendation
• Process cheques and input transactions in SUN
• Maintain a filing system that facilitates easy and secured safekeeping and retrieval of financial documents

Petty Cash Management

• Process for approval, staff requests for petty cashre-imbursements
• Reconcile petty cash book in SUN with the physical cash balance on a daily basis.
• Process petty cash payments in line with approved budget lines
• Periodically request and process petty cash replenishments to restore petty cash to theimprest amount.
• Conduct monthly and year-end cash count in line with LFPPM

Procurement and Stores Management

• Secure the necessary documentation as prescribed
• Review and process stores requisition
• periodically update stock sheets to determine stock levels
• Order stores items to restore depleted stocks to maximum levels
• periodically undertake stock counts and reconcile actual quantities with stock sheet quantities
• Perform stock counts and fixed assets verification jointly with Accountant

Treasury

• Maintain cheque register to track receipt and issuance of cheque books
• Receive all cash/cheque and provide receipts appropriate and ensure all cash receipts are banked as soon as possible, and that no funds received is held for more than one week

Administration

• Maintain fixed assets register to record all fixed assets of the region
• Manage official correspondence and mails of the region
• Liaise with PM for the contracting of services such as security and cleaning
• Maintain register of contracts and other legal documents of the organisation
• Manage the Resource Centre for the regional office
• Provide oversight responsibility for the front desk

Assets Management

• Coordinate vehicle movement to facilitate effective programme work
• Ensure timely maintenance of all organisational properties
• Advise management on vehicles and other equipment that are not fit for purpose for appropriate action to be taken
• Ensure maintenance of rented office space and other equipment
• Ensure timely procurement and renewal of insurance to cover valid organisational assets
• Coordinate requests for insurance claims for all policies

Records Management

• Make effective use of AAG’s records management system

Programme Support

• Undertake other programme activities as may be directed by the Programme Manager
• Perform other administrative functions that may be assigned from time to time
• Arrange for logistics and venue for implementation of programme activities
• Manage floats for programme activities in line with the LFPPM requirements Child Protection Responsibilities
• To be abreast with the child protection policy
• Educate other stakeholders that work with the LRP who will come into contact with children according

Qualification Required & Experience

• First Degree or its equivalent in relevant field with 2 years experience.

TECHNICAL(State core job knowledge/skills required for successful execution of the job)

• Ability to process cheques and input transactions in SUN system
• Ability to maintain a filing system
• Abreast with Insurance policies Abreast with procurement policies
• Ability to maintain fixed assets and contract register
• Ability to manage official correspondence

PERSONALITY (State core personal attributes required for successful execution of the job)

• Integrity; communication and negotiation skills; team working including virtual team-working; self-motivated; high learning ability; active listening skills; stress tolerance and good judgment

Location: Wa- Upper West Region

How to Apply For The Job

Please note that Curriculum Vitae (CVs) are NOT acceptable.

Click Here To Download Application Forms

Completed Application Forms should be emailed to:

jobs.ghana@actionaid.org

Closing Date: 04 March, 2020

Only short-listed applicants will be contacted.

“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.”


Job Vacancy For Logistics Assistant / Driver

ActionAid (AA) is a global movement of people working together to further human rights for all and end poverty.

ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self-motivated individuals to fill the following position: Logistics Assistant / Driver

Role Overview:

The role provides reliable and safe driving of staff and authorised personnel. Additionally, it provides logistics.clerical support to the regional office and responsible for transporting and delivery / collection of mails, documents and other items as relevant for the business of AAG.

Key Accountabilities / Responsibilities:

Driving/Vehicle management

• Convey staff /guests to and from official programmes
• Carry AAG materials to relevant destinations
• Conduct daily inspection of vehicles to ensure vehicles are in good condition and report any faults to Programme Support Staff
• Ensure constant cleanliness of AAG vehicles
• Update vehicle documents as relevant
• Maintain Log Books for AAG vehicles
• Ensure the reliable delivery and collection of mails, documents and other items.
• Airport/Bus terminals and hotel pick up of staff and guests on official duties

Administrative

• Collect invoices and deliver cheques to Service Providers where relevant
• Assist to make accommodation reservations
• Assist to set up conference room for meetings
• Support in organizing logistics for meetings and workshops
• Ensure the reliable delivery and collection of mails, documents, newspapers, periodicals and other items.
• Support to print/photo-copy/scan documents
• Assist to buy food/snack for meetings
• Provide logistic support in organizing parties /social events
• Assists in photo taking during community meetings, and workshops as and when appropriate
• Gather workshop materials including used flip charts, training material etc for workshops and ensure they are returned after workshops.

Staff Safety, Security and Risk Management role

• Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires,brakes and water levels, car washing, etc so that the vehicle is in good running condition at all times.
• Ensure all safety gadgets are in good condition and used appropriately by vehicle users(seat belts, fire extinguishers, first aid, etc)
• Adhere to vehicle maintenance / servicing plans
• Ensure renewal of required documents including vehicle insurance, vehicle registration, road worthiness certificate, etc.
• Comply with driving regulations and strictly observe motor traffic rules.

Qualification Required & Experience

Education & Certifications

• Diploma or its equivalent + relevant Special Skills Training with 2years’ experience or equivalent.

Essential Knowledge and Experience

• Defensive Driving skills Security and Safety knowledge Basic computer skills Road signs and traffic regulation Excellent knowledge of protocol and security issues

Desirable Knowledge and Experience Mechanics

•Ability to talk about AAG work in general and direct public to specific schedule officers as relevant

Location: Accra

How to Apply For The Job

Please note that Curriculum Vitae (CVs) are NOT acceptable.

Click Here To Download Application Forms

Completed Application Forms should be emailed to:

jobs.ghana@actionaid.org

Closing Date: 04 March, 2020

Only short-listed applicants will be contacted.

“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.”


Job Vacancy For Project Manager – Combating Modern Slaver

ActionAid (AA) is a global movement of people working together to further human rights for all and end poverty.

ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self-motivated individuals to fill the following position: Project Manager –Combating Modern Slaver

Job Purpose:

• The role is responsible for the overall management, accountability and coordination of the project, including stakeholder engagements, in line with donor contract to achieve the stated results of the project.
• The role will oversee project coordination, undertake national advocacy, maintain regular consultations, communication,reporting, and provide scheduled feedback to relevant stakeholders.

Key Responsibilities:

Strategic responsibilities

• Work with relevant international,national and local partners, stakeholders and collaborators to ensure project takeaways influences inter-agency cooperation on preventing and addressing modern slavery including child labour and exploitation of informal sector workers particularly within the agriculture sector.
• Develop annual critical pathways to ensure that project implementation plan leads to expected project outcomes and consistent with the Priorities and Key Result Areas of the ActionAid Ghana (AAG) Country Strategy Plan (CSP).
• Develop elaborate project strategies to enhance effective implementation towards achievement of stated project results.
• Work closely with National and Regional Programmes and Advocacy Teams to ensure that project takeaways are mainstreamed into programme work before project completion.
• Anticipate project risks and take steps to mitigate them.
• Coordinate project activities and liaise with Government Agencies and Ministries, General Agricultural Workers Union(GAWU), communities, project beneficiaries and other stakeholders to ensure effective project delivery and attainment of stated project results.
• Develop TORs, concept notes, and briefs for project research, reviews and evaluation exercises.

Operational Responsibilities

• Facilitate periodic reviews, reflections and planning meetings with communities, GAWU and other stakeholders to inform project strategies and plans.
• Lead in the development of tools, manuals and training resources needed to ensure successful project implementation.
• Lead project teams to conduct and validate pre-intervention assessments in target communities.•Coordinate and supervise the implementation of all project activities to achieve their outputs, as indicated in the approved project document.
• Conduct relevant researches to inform project implementation and disseminate relevant information to relevant stakeholders.
• Actively participate in the Annual Planning and Budgeting process of ActionAid Ghana.
• Convene, document and follow-up on the outcome of monthly project accountability meetings.
• Monitor compliance of project implementation in all regions and at the national level in line with the donor regulations and conditions of the contract including budget limits.

Staff and Resource Management Responsibilities

• Support to translate and communicate project standards and performance to staff and partners to improve programme quality and performance.
• Liaise with the finance unit to develop and institute cost effective strategies and systems to ensure optimum efficiency and effectiveness.
• Facilitate effectiveness and efficiency in the use of project financial resources in compliance with value for money principles, ActionAid’s Financial Policy and Procedures Manual and the donor’s financial guidelines.
• Collate and file relevant project documents on shared folders for future reference.

Fundraising responsibilities

• Identify emerging issues from project implementation and package them into concept notes for possible partnership funding.
• Develop documentation highlighting the challenges and lessons learned from the project and disseminate widely to position AAG as a learning organisation.

Partnership and Coalitions

• Sustain positive partnership and networking relationships with institutional partners in all the implementing districts in the four regions (Northern, Upper West, Oti and Bono regions) and other key stakeholders on the project.
• Provide strategic support to increase understanding and appreciation of changes in project agreements and direction.
• Monitor project partners’ activities and relationships to ensure compliance with set agreements.•Raise AAG’s profile through highlighting best practices that emerged from projects at fora and other public events.

M&E

• Work with the Manager, Quality and Knowledge Management to develop M&E plan, design and implement monitoring and evaluation systems to document the output indicators of the project log frame.
• Support to undertake monitoring and evaluation of project activities.
• Prepare annual, quarterly,and monthly plans for effective execution of the project activities as stipulated in approved project documents.
• Work with the QKM Manager to plan and coordinate project impact assessments or surveys.

Donor reporting

• Prepare comprehensive quarterly reports (narrative and financial) for management information and decision.
• Actively participate in donor review and reflection meetings, and highlight project successes, challenges,and mitigating measure to overcome challenges.
• Maintain positive relationships with the donor-NORADat all times.
• Prepare and liaise with Head of Fundraising to ensure that quality narrative, financial and forecast reports of the project are timely submitted to donor organizations as per the contract specification and deadlines.

Senior Management Activities

• Provide relevant information for the formulation/update of AAG‘s strategy, policies and procedures.•Attend Senior Management Meetings and contribute to making strategic decisions, particularly in relation to projects and fundraising.

Responsibilities towards safeguarding policies and feminist principles

• Be abreast with ActionAid’s safeguarding policies(Child Protection Policy; Preventing Sexual Exploitation and Abuse;Anti Sexual Harassment Policy etc.)and feminist principlesand ensure full compliance with their provisions.
• Educate staff, beneficiaries and other stakeholders on the safeguarding policies and other regulatory frameworks of ActionAid Ghana.

Qualification Required & Experience

• A master’s degree in Project Management or relevant field with at least 3 years’ experience in senior management position

TECHNICAL (State core job knowledge/skills required for successful execution of the job

• Knowledge and proven experience in project management, especially related to agricultureand decent work
• Current knowledge of the forms and underlying contributory factors of modern slavery andmeasures to prevent or eliminate the practice.
• Advanced skills in lobbying, advocacy and campaign initiatives
• Knowledge of Human Rights Based Approach to project implementation.
• Knowledge of strategic management principles
• Knowledge of gender issues and power dynamics
• Knowledge of developing concept notes and proposal
• Knowledge of contract management principles
• Knowledge of training models and principles
• Advanced skills in writing quality reports and case studies
• Knowledge of M&E principles
• Knowledge of management principles and planning processes
• Knowledge of Micro-Soft Office applications and social media

MANAGERIAL (State core managerial knowledge/skills required for successful execution of the job

• Ability and confidence to engage higher levels of external stakeholders such as government ministries, agencies, CSOs, donor organisations and local government structures.
• Ability to identify and evaluate alternative solutions to problems.
• Ability to take timely decisions.
• Ability to develop shared plans and monitor for achieving targets.
• Ability to motivate and provide coaching and technical support to team members when needed.
• Ability to make effective verbal and written presentations.
• Ability to write quality reports.
• Ability to facilitate meetings, focus group discussions and training sessions

Location: Accra with regular travels to the project regions.

How to Apply For The Job

Please note that Curriculum Vitae (CVs) are NOT acceptable.

Click Here To Download Application Forms

Completed Application Forms should be emailed to:

jobs.ghana@actionaid.org

Closing Date: 04 March, 2020

Only short-listed applicants will be contacted.

“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.”


Job Vacancy For Regional Accountant

ActionAid (AA) is a global movement of people working together to further human rights for all and end poverty.

ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self-motivated individuals to fill the following position: Regional Accountant

Job Purpose:

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• Responsible for the day-to-day management of the regional office finances as well as supporting partners in the region to establish effective financial management systems to enhance their accountability responsibilities.

Key Responsibilities:

• Review payment requests and supporting documents and make recommendation for approval or otherwise
• Review cost classification for transactions processed in SUN to ensure that they are in line with approved classification and budget
• Perform monthly reconciliation to identify errors and omissions and rectify them to ensure data completeness and accuracy
• Prepare timely monthly and quarterly financial reports to management to aid decision-making in the regional programme
• Support audit of regional programme and follow up on implementation of audit recommendations
• Review staff float retirements and post transactions in line with approved budget lines
• Compile overdue float report for PM’s approval for deductions from staff salary in accordance with LFPPM

Banking and Treasury Functions

• Responsible for establishing appropriate banking relations in the region
• Prepare timely monthly bank reconciliations ensuring accuracy and completeness.
• Prepare daily cash forecasts to determine the regional programme’s cash needs and advise fund requests and cash remittance in accordance with approved budget
• Prepare cash transfer request for the regional programme’s remittances in line with their funding and liquidity requirements
• Review petty cash replenishment requests and advise on required amount
• Conduct periodic surprise petty cash counts with Programme Support Officer and reconcile any differences
• Follow up with bankers for corrections of errors and other banking transactions including follow ups on audit circularisation and amendment of signatories.
• Maintain a register of cheque books obtained from the bank, issue books for transaction processing and make periodic requests from the bank as and when necessary

Budgets and Budgetary Control

• Support allocation of available resources for programme activities in the region
• Provide the necessary budget and costing guidelines for the programme team
• Supporting programme officers, partners and other team members to complete costing and budgeting templates for review and approval
• Consolidate regional programme’s budgets and prepare cash flows in accordance with the expenditure phasing per activities costing
• Work with PM and other budget holders to review and revise budgets in accordance with feedback received from budget reviewers
• Actively participate in PRRP processes to identify finance and accountability issues that should bespearheaded by the finance team

Contract Management

• Responsible for overall financial management of Projects implemented in the region
• Responsible for the costing of project proposals initiated or relating to the region
• Liaise with Finance Manager to create project codes, budget codes and vision reports for the project in line with donors reporting format
• Provide periodic management reports to project team and for donors report
• facilitate audit of project activities in the region
• Support proposal development and costing of activities of concept notes and proposals using appropriate activity costing sheets and convert to donor formats as may be prescribed
• Conduct site visits for construction projects and use information to review payment requests and engineers certifications before payments are made.

Partnerships

• Support partners in the preparation of their annual plans and budgets
• Review periodic work plans submitted by partners and recommend appropriate action to Programme Manager
• Review and reconcile partners reports with funds transfer and take appropriate action to facilitate future transfer of funds to partners
• Conduct expenditure verification to reconcile funds transfer against work done and identify internal control and capacity gaps and recommend appropriate action to management and the partner
• Submit Quarterly Expenditure Verification Reports (EVR) to Internal Auditor
• Design appropriate support and capacity building programmes to support partners to address their internal control and capacity weakness
• Where appropriate support partners to address audit recommendations from internal or external audits
• support appraisal of new partners and report to management

Other Responsibilities

• support capacity building of non-finance staff on financial management
• Support implementation of programme activities and act as facilitator, rapporteur, manage programme float for payment of per diem and other workshop related payments, or perform other functions as may be appropriate and determined by the Regional Programme Manager
• Perform stock counts and fixed assets verification jointly with Programme Support Officer
• Review all legal documents generated from the region and advise management accordingly
• Maintain register of contracts and other legal documents of the organisation
• Support profile/message collection and photo updates from time to time as the Regional Programme team may prescribe
• Perform float and staff debtor circularisation and advise management on appropriate action on overdue debts and defaulting staff
• Compile and compute deductions for private mileage for private usage of official vehicle and advise payroll officer for appropriate deductions
• In the absence of the Programme Support Officer, or whenever necessary, process transactions, cheques and capture data into sun in real-time
• Perform other functions that will be assigned by management from time to time

Safeguarding Responsibilities

• To be abreast with the child protection and safeguarding policies
• Educate relevant stakeholders on child protection and safeguarding policy as appropriate.
• Report safeguarding issue that emerge in course of duties to Supervisor

Qualification Required & Experience

• Post graduate degree or its equivalent with 3 years’ experience

TECHNICAL(State core job knowledge/skills required for successful execution of the job

• Knowledge of HRBA programming
• Knowledge of Financial and management accounting
• Knowledge of budgets and budgetary control
• Knowledge of treasury and cash management
• Knowledge of procurement and stores management
• Knowledge of project and contract management
• Knowledge of advanced spread-sheet, word-processing and presentation
• Advance knowledge of accounting software especially SUN 6.3 and Query and AnalysisB1.
• Knowledge of audit and attestation
• Knowledge of internal control and application of accounting standards
• Knowledge of the use of management science tools for both situations of certainty and uncertainty
• Knowledge of payroll preparation and reconciliations
• Knowledge of taxation
• Knowledge of corporate law

PERSONALITY (State core personal attributes required for successful execution of the job)

• Reliability
• Risk Orientation
• Reaction time
• Proactive
• Sensitivity
• Analytical
• Openness and candour

Location: Accra

How to Apply For The Job

Please note that Curriculum Vitae (CVs) are NOT acceptable.

Click Here To Download Application Forms

Completed Application Forms should be emailed to:

jobs.ghana@actionaid.org

Closing Date: 04 March, 2020

Only short-listed applicants will be contacted.

“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.”


Job Vacancy For Project Officer-(Combating Modern Slavery)

ActionAid (AA) is a global movement of people working together to further human rights for all and end poverty.

ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self-motivated individuals to fill the following position: Project Officer-(Combating Modern Slavery)

Job Purpose:

• This role will provide technical support for the direct implementation of the activities of the Combating Modern Slavery project across the implementing districts and communities in the Northern, Oti, Bono and Upper West regionsof Ghana.
• The role will also work with officers of General Agricultural Workers Union(GAWU)at the regional level to ensure effective project implementation, reporting, stakeholder participation and monitoring to achieve stated project results.

Key Responsibilities:

Project implementation

• Support to develop tools, manuals and training resources needed for project implementation.
• Lead in community sensitisation meetings and facilitate the identification, mobilisation and participation of groups.
• Provide technical and facilitation support toimplement project activities, ensuring active participation of community and district stakeholders to achieve expected outputs.
• Work with project target groups to identify strategies or solutions for more immediate redress of their problems.
• Support to conduct periodic reviews, reflections and planning meetings with communities, implementing partner and other stakeholders to inform project strategies.
• Monitor project activity and submit implementation reports on monthly basis to Project Manager through the Regional Manager.
• Document and submit case studies and stories of change for donor reporting and other ActionAid needs, on quarterly basis.
• Undertake any relevant tasks related to the project or ActionAid, assigned by the Project Manager, Programme Manager of a CLT member.

Policy engagement and advocacy

• Support to develop TOR for project research, reviews and evaluation exercises.
• Liaise with Project Manager and ActionAid’s Campaigns team to plan and implement district-level advocacy actions on promoting sustainable agriculture and decent work aimed at project beneficiaries.

Coalitions and Networks

• Support to create and/or strengthen district and regional networks and platforms of project target groups specified in the project documents.
• Identify and mobilize allies to support advocacy efforts at the community, district and regional level.

Resource management

• Liaise with the finance unit to implement cost effective strategies and systems to ensure optimum efficiency and effectiveness, in full compliance with value for money principles, ActionAid’s Financial Policy and Procedures Manual and the donor’s financial guidelines.

Fundraising

• Identify emerging issues from project implementation and support to package them into concept notes for possible partnership funding.
• Support to develop documentation highlighting the challenges and lessons learnt from the project and disseminate widely to position AAG as a learning organisation.Safeguarding/ Child Protection responsibilities
• Be abreast with ActionAid’s safeguarding policies, including our child protection policy and ensure full compliance with its provisions.
• Educate community members, staff and partners on safeguarding polices andother relevant regulatory frameworks of ActionAid Ghana

Qualification Required & Experience

• A Bachelor’s degree in Social Sciences/ Agriculture/ Development Studies or relevant field with 3 years’ relevant work experience.

TECHNICAL (State core job knowledge/skills required for successful execution of the job)

• Knowledge of Human Rights Based Approach to project implementation
• Knowledge and experience in project implementation, especially relating to sustainable agriculture and decent work.
• Skills in advocacy and campaign initiatives.
• Knowledge of gender issues and power dynamics
• Knowledge in effective training approaches, community mobilisation and facilitation processes
• Skills in writing quality reports and case studies.
• Knowledge of M&E principles
• Knowledge of Micro-Soft Office applications and social media

PERSONALITY (State core personal attributes required for successful execution of the job)

• Tact
• Emotionality
• Reliability
• Change agent
• Listening
• Communication

Location: Accra

How to Apply For The Job

Please note that Curriculum Vitae (CVs) are NOT acceptable.

Click Here To Download Application Forms

Completed Application Forms should be emailed to:

jobs.ghana@actionaid.org

Closing Date: 04 March, 2020

Only short-listed applicants will be contacted.

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“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.”

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